Midlands Border Collie Club Rules
1. NAME & OBJECTS:
The Club shall be called the "Midlands Border Collie Club" (hereafter as the Club) and its objects shall be to promote the type of Border Collie that is sound in health and overall construction, conforms to the Breed Standard and generally to do everything to advance interests of dog training and working ability.
2. OFFICERS & COMMITTEE:
The Club shall consist of the following - President, Chairperson, Vice-Chairperson, Hon. Secretary, Hon. Treasurer, a committee of 15 and an unlimited number of members.
SECRETARY: The Secretary will attend all meetings, take accurate minutes of the proceedings, give due notice of all meetings of the Club, keep all the papers and documents, make all returns laid down by the Kennel Club. The Secretary shall in general act within the direction of the Officers and Committee.
TREASURER: The Treasurer will receive all monies due to the club and pay the debts as directed by the Officers and Committee. Accounts shall be kept and produced when directed by the Committee. All monies shall be deposited with Bankers in the name of the Club.
The management of the Club shall be in the hands of Officers of the Club who shall retire yearly (although they may be re-elected), and a Committee consisting of 15 members of whom one third shall retire annually on a 3 year rotation.
MEMBERS of the Committee shall be eligible for re-election every three years.
ALL OFFICERS AND COMMITTEE shall have full voting rights and the Chairperson an extra casting vote if necessary.
MEETINGS of the Committee shall be held as often as deemed necessary but at least every three months.
A QUORUM for Committee meetings shall be 5 of which two must be Officers.
THE COMMITTEE shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between the Annual General Meetings as deemed necessary.
There will be a representative for each of the following: obedience, working trials, sheep, agility and breed within the 15 ordinary Committee members.
THOSE CO-OPTED shall only hold office until the next Annual General Meeting of the Club at which an election of Officers and Committee takes place.
NO ONE MEMBER shall make any decisions on behalf of the Club. Where necessary 3 of the Officers shall first be contacted and the majority decision shall stand until the next Committee meeting.
4. THE CLUB:
will maintain an up to date list of membersí names and their addresses and make the list of names available for inspection if so requested by members of the Club or by the Kennel Club.
5. VOTING RIGHTS:
Each member shall be entitled to one vote immediately upon acceptance of membership. Voting shall be as decided by majority at meeting Postal votes are to be allowed for overseas members. In the case of joint memberships there shall be one vote per member. Junior memberships will be accepted for children aged 16 and under, they will have no voting rights.
6. CLUB PROPERTY:
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General meeting shall be called to decide the disposal of the Club's assets and the outcome of the meeting and a final statement of accounts recording the disposal of the Club property will be forwarded to the Kennel Club within 6 months.
7. CLUB ACCOUNTS:
A Banking Account or accounts shall be held in the name of the Club, into which all revenue of the Club shall be paid and from which withdrawal shall only be made on the signatures of two named Officers (Chairperson, Secretary, Treasurer), one of which must be the Treasurer. The accounts will be certified annually, either by one qualified Accountant or two unqualified individuals, unconnected to the committee, with accounting experience and presented to the members at the Annual General Meeting. The certified accounts will be made available on request to members fourteen days prior to the AGM.
The annual membership shall be paid in cash, cheque or bankers order
Single/Adult: £7.00; Joint/Adult £9.00; Junior £2.00
Or as may be determined by the Committee, but only after notifying the full membership of the changed amounts.
Membership will be renewed annually and the year shall run from January 1st to December 31st.
New members joining after September 1st will continue their membership through to the end of the following financial year.
No Member whose subscription is unpaid is entitled to any of the privileges of Membership and if the member shall fail to pay outstanding subscriptions by January 31st his/her name shall be automatically erased from the register.
No person, whilst an undischarged bankrupt, may serve on the Committee or hold any other office or appointment within a KC Registered Society.
Acceptance back on the register will be dependant upon new application and the payment of any arrears.
The Committee reserves the right to refuse membership.
9. EXPULSION OF MEMBERS:
Any member who shall be disqualified under Kennel Club Rule A11.j. (5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Club. If the Club expels any member for discreditable conduct in connection with dogs, Dog Shows, Trials or Competitions the Club will report the matter to the KC in writing within seven days, supplying any particulars required.
If the conduct of any member shall, in the opinion of the Committee of the Club be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine the a Special General meeting of the Club be called for the purpose of passing a resolution to expel him/ her.
Notice of the Special General meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a Member of the Club except that he/she, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
10. FINANCIAL YEAR / ANNUAL GENERAL MEETING:
The financial year of the Club shall be from January 1st to December 31st. The Annual General Meeting shall be held in the first three months of the year.
The nature of the business to be conducted will be:
a) To receive a report of the Committee and Balance Sheet, to elect Officers and discuss any resolution duly placed on the Agenda of which prior notice has been given to the Hon. Secretary. No business shall be transacted at the Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairperson are urgent.
b) Notice of such meetings will be published to the members via the website and social media and may be published in the canine press, i.e. Dog World and/or Our Dogs; for members who do not have access to electronic communication notice will be sent by post if so requested.
c) There will be two months notice of the AGM.
d) Items are required by the Hon. Secretary for inclusion on the Agenda four weeks prior to the AGM
e) The Agenda will be circulated at the meeting.
11. SPECIAL GENERAL MEETINGS:
A Special General Meeting shall be summoned by the Hon. Secretary if 20 Members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.
No business other than detailed on the Agenda can be discussed at a Special General Meeting. All Members will be notified in writing.
12. INTERNAL RULES:
A set of internal regulations governing the actions and functions of the Officers and Committee of the Club shall be drafted and maintained by the Committee. Changes to these regulations shall only be made at a Committee Meeting by a majority vote, with the Chairperson having a casting vote. Any changes made shall be notified to any Officer or Committee Member absent from the meeting within 14 days of the meeting.
Officers and Committee Members shall proceed as defined by these regulations and failure to do so will require explanation at the next Committee Meeting.
13. AMENDMENTS TO RULES:
The Rules of the Club may not be altered except at a General Meeting, the notice for which contains specific proposals to amend the rules. Any proposed alteration to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration. Excepting that new rules or amendments introduced specifically to meet KC requirements shall be adopted immediately and included in the Club's constitution with effect from the Annual General Meeting.
14. ANNUAL RETURNS TO THE KENNEL CLUB:
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Hon. Secretary, Hon. Treasurer or by Direct Debit for the continuance of Registration and that by 31st July each year, other returns, as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.
15. KENNEL CLUB FINAL COURT OF APPEAL:
The Kennel Club shall be the final court of appeal in all matters of dispute.
16. THE CLUB:
Shall not join any Federation of Societies or Clubs.